Commercial Property Management Services UK

Our commercial property management services cover everything from collecting money to booking contractors and keeping your safety checks up to date. Tell us what you own and we will explain exactly what we would handle and what it costs.

Retail, office and industrial

Rent collected and arrears pursued

Lease events tracked in advance

Protect the Income and Preserve the Asset

Commercial property is bought for the income it produces, yet most of the value leaks away through things nobody is watching. A break clause that passes unnoticed, a rent review never triggered, a service charge that undercollects for three years running, or a dilapidations position that is never documented. Good management is mostly about catching those before they cost you.

Income management

Rent and service charge demands raised on time, with arrears pursued through a defined escalation process.
Service charge budgets prepared, apportioned correctly between occupiers and reconciled at year end.
Rent reviews and lease renewals flagged well ahead of the date so nothing lapses by default.
Void periods managed actively, including holding costs, empty rates and re-letting strategy.

Asset management

Planned maintenance programmes rather than reactive spending after something fails.
Statutory compliance kept current across fire safety, electrical, asbestos and energy performance.
Building insurance arranged and reinstatement values reviewed rather than rolled over annually.
Schedules of condition and dilapidations positions recorded properly at the right points in the lease.

How We Take On a Commercial Property

Most instructions start with a portfolio that has been part managed or self managed for years. The first job is finding out exactly where things stand before changing anything.

Review the Portfolio

We examine the leases, current rent position, service charge history and compliance documentation to establish the real starting point.

Agree the Scope and Fee

You receive a written proposal setting out precisely what is covered, what sits outside it and what the management fee is.

Handover and Setup

Occupiers are notified, payment arrangements are moved across, contractor arrangements are reviewed and a compliance calendar is built.

Ongoing Management

Rent is collected, maintenance is coordinated, lease events are actioned and you receive reporting at agreed intervals.

Our Commercial Property Management Service

We come at management from an owner’s perspective, because buying and holding property is what the business does, and that shapes how we look after somebody else’s.The practical difference is where our attention goes. Agents paid a percentage of rent will naturally focus on collection. We look at the whole picture, including whether the covenant strength is holding up, whether the service charge is fair enough that occupiers stay, and whether deferred maintenance is quietly eating the reversionary value.

We manage single units through to mixed portfolios, covering retail parades, high street shops, offices, light industrial units, warehousing and mixed use buildings with residential above.

What Sits Inside a Management Instruction

Scope varies between agents far more than most landlords expect. These are the areas worth confirming before you appoint anyone, including us.

Rent Collection and Arrears

Demands issued to the lease terms, payments monitored, and a documented escalation route through reminders, formal notice and recovery action where an occupier falls behind.

Service Charge Administration

Annual budgets prepared and issued in advance, expenditure tracked against them, apportionment applied per the lease and a year end reconciliation produced for occupiers.

Lease Event Management

Break dates, rent review dates, expiry dates and renewal notices tracked on a calendar and raised with you months ahead, not weeks.

Planned Maintenance

Contractors instructed and supervised, works checked before invoices are approved, and a forward programme built so plant and fabric are replaced on schedule rather than on failure.

Statutory Compliance

Fire risk assessments, electrical testing, asbestos management surveys, water hygiene and energy performance obligations kept current, with records held and renewal dates diarised.

Reporting to You

Income and expenditure statements, arrears positions, maintenance spend against budget and upcoming lease events, provided at a frequency you set.

Why Landlords Appoint Us

Most landlords who move to us are not unhappy with their agent’s honesty. They are unhappy with silence. Rent statements that arrive late, arrears that only get mentioned once they are serious, and a rent review missed because nobody was watching the calendar. Our answer to that is scheduled reporting and a named contact. You know when you will hear from us, and you know who to call rather than reaching a general inbox.

We are also firm on contractor spend. Works are checked before invoices are passed, quotes are obtained competitively on larger jobs, and we do not have arrangements that reward us for sending more work to one supplier than another. On fees, the proposal states what you pay and what triggers anything additional. Landlords are entitled to know their management cost before they appoint, not after the first quarterly statement lands.

Get a Management Proposal for Your Property

Send us the property details, the current lease position and how it is being managed now. We will review it and come back with a written proposal covering scope, reporting and fees. No obligation and no charge for the review.

Frequently Asked Questions

What types of commercial property do you manage?

Retail units, offices, light industrial, warehousing and mixed use buildings, from a single unit up to a portfolio.

How are your fees structured?

Fees are set out in the written proposal before you appoint, based on the property, the number of occupiers and the scope agreed.

Can I move to you from my current agent?

Yes. Check your notice period, then we handle the handover including records, occupier notifications and payment arrangements.

Do you handle service charge budgets?

Yes, including preparation, issuing, expenditure tracking against budget and the year end reconciliation for occupiers.

What happens if a tenant stops paying?

We follow an agreed escalation process and keep you informed throughout, referring the matter to solicitors where recovery action becomes necessary.